Program Calendar

What is the Program Calendar and how does it work?

Super Administrator

Written By Donna Hanson-Squires (Super Administrator)

Updated at March 3rd, 2025

The Program Calendar collates all session dates/times and due dates/times for program activities. It organises everything with a date in one place so that participants can quickly and easily see the full program schedule.

Participants can add the dates to their personal calendars, and print the calendar to a PDF.
 

This screenshot shows the calendar window for a learner within a given program. The user has selected 'calendar' in the left navigation menu to open this window, detailing the program schedule. At the top of the page there is a toggle where they can choose between 'session' and 'due dates' view. Once a selection has been made, each of the relevant dates are listed below with session details and information including link, facilitator and overview. There is also a 'session' button in the right of each session object that allows participants to add the details to their calendar.

 

Calendar Setup

Enable the Calendar via the Program Settings.

The Calendar is dynamically generated from your actual program. Any section with:

  • session dates
  • group session dates
  • a due date

will automatically display in the Program Calendar and allow learners to print the calendar or add the calendar sessions directly to their personal calendars.

This screenshow shows the session editing window where an admin user would add or edit a session. It highlights that the 'section type' determines whether or not an object is a session and therefore shows in the calendar. The section types that enable sessions are: session, due date, group session.

Note: For group sessions, participants will only see the dates/times for the group sessions to which they have been assigned in their calendar. Coordinators and facilitators will see all the group session dates/times.