Face-to-face programs (blended programs with face-to-face components) often serve lunch and/or snacks, so information about participants' dietary preferences is needed.
There are several steps and settings involved in setting up this feature.
Step 1: Enable and configure the dietary preference profile fields
Academy’s User Profile includes specific fields designed to collect dietary information. The fields are:
Menu Type Preference |
Used to collect information about the participant’s overall diet. For example, vegetarian or vegan. |
Allergies and Restrictions |
Used to collect information on specific dietary restrictions. For example, a peanut allergy or a gluten intolerance. |
Other Comments |
A free text field that can be enabled to collect any other relevant information not captured by the menu preference or restrictions. |
To enable the fields:
- Go to Portal Settings > User Profile
- Enable the dietary profile fields by adding them
- Edit the fields to set your preferred drop-down options for the Menu Type Preference and Allergies and Restrictions fields. We recommend keeping these fields optional for the participants.
/Enabling%20and%20configuring%20the%20collection%20of%20dietary%20preferences1.gif)
Step 2: Enable the dietary section in the Program Onboarding and the dietary report
For any program where you need to collect dietary information, you will need to enable:
- The Program Onboarding screen for collecting dietary information from participants. It will look like this:
- You will also need to enable the Dietary Report in Program Settings. This will enable a special report in the Class List. The report can be exported (for sending to caterers).
Step 3: Edit participants' dietary preferences on their behalf
If a participant contacts you directly to discuss their dietary requirements, Program Coordinators can edit their preferences via their profile in the Class List.
